Prior to a Meeting

General Timeline

  1. A week or so before each Senate meeting, the University Faculty Committee (UFC) meets to discuss and set the Senate meeting agenda.
  2. Shortly thereafter, the  tentative agenda for the Senate meeting is posted.
  3. A few days after the tentative agenda is published, it is modified (if necessary) to produce the final agenda (including links to supporting material). It is communicated to the entire faculty on the Monday before the meeting.


To place a motion on the agenda of a Senate meeting, it must be endorsed in one of the following ways:

— by a Faculty Committee

— by the UFC (on its own initiative or in response to a request by a Senate member)

— by any four members of the Senate

— by any twenty-five members of the University Faculty

Upon the recommendation of the UFC, motions that are for consideration are posted here at least one week in advance of the meeting. Note: It is possible to propose a motion during a Senate meeting.


Members are strongly encouraged to send all proposed amendments to such motions to the UFC, who will distribute them to all members at least 24 hours prior to the meeting. Non-substantive (i.e., stylistic, grammatical, or clarifying) amendments may be freely introduced at a meeting without prior circulation. The speaker will rule substantive amendments out of order, but the speaker’s ruling can be reversed by majority vote of the body. Members may also move to postpone action to the next meeting if they believe a new approach deserves more timely consideration.

Good and Welfare

The order of business of every meeting will include a brief “General Good and Welfare” section, where remarks (but not motions) on any subject of interest to the faculty will be in order. Faculty members must inform the Speaker of their intention to address the Senate prior to the start of the meeting. In the absence of prospective speakers, the Speaker will re-allocate the reserved time to other agenda items.

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