4.1.6 The College-Level Review

[This webpage is being edited. Until it becomes official, refer to what the current faculty handbook says on this topic.]

Ad Hoc Committee

The dean appoints an ad hoc committee to review the dossier and advise the dean on the merits of the case. The ad hoc committee must consist of no fewer than three members, either from inside or outside the university. When feasible, the inclusion of external scholars is recommended. Members of the department from which the recommendation for tenure originated are not eligible to serve. If possible, at least one of the members of the committee should be selected from outside the college of the candidate.

While practices vary across units, the ad hoc committee typically issues a report to the dean including a recommendation on the tenure case.

College Recommendation

The dean evaluates the dossier, considers the ad hoc committee’s input, and decides whether to recommend tenure. If the decision is positive, the dossier moves to the provost for review. A negative decision triggers an appeals process. See Faculty Handbook Section 4.3 Appeals for more information.

College Additions to the Dossier

  • Report of the ad-hoc committee, including the names of its members
  • Transmittal letter from the dean, addressing disagreements or matters of serious concern in the file

Timing of Submission of Materials

The Board of Trustees considers tenure recommendations four times each academic year. A dossier schedule, issued annually by the Academic Human Resources Office to the deans’ offices, lists the due dates for timely consideration. Dossiers submitted after the due date risk not being considered in time for the next Board of Trustees meeting.

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