What the Colleges Say About the Vote

P1

  1. After discussion, a secret vote by the tenured professors will be taken. In addition to their vote, tenured professors should be encouraged to submit letters assessing the merits of the case directly to the Chair. These letters will be treated as confidential by the Chair. The faculty discussion and vote will take place by November 1. Confidential faculty letters to the
    Chair will be submitted by December 1.
  2. Faculty letters explaining the vote: All faculty who vote (yay, nay, or abstain), including those unable to attend the tenure meeting (unless they are on leave and have chosen not to participate), must subsequently send a letter to the department chair providing the substantive reasons for their votes. Faculty letters should not introduce substantive reasons for or against tenure that have not been introduced and made available for discussion in the department meeting(s) devoted to discussion of the tenure case.
  3. The letter should include the date of meeting and vote of tenured faculty, giving reasons for any objections, reservations, or abstentions. The vote should be taken after the tenured faculty have reviewed the full documentation, including feedback from the secondary department, and there has been opportunity for discussion. Please include letters from each tenured faculty member providing an evaluation of the candidate in reference to the three considerations on page 1 and the individual’s vote. If the department uses a departmental review committee, its report should be included in this section.
  4. Etc

P2

Vote Summary of the School Faculty (including abstentions)

Categorize votes along the following dimensions:

  1. Total votes (yes, no, abstention, and failed to vote)

Votes separated by faculty Area affiliation (faculty in candidate’s Area vs. other faculty)

Note: Voting tenured faculty can participate in every vote pertaining to her/his role (i.e., an individual faculty member can vote as an Area faculty member and then again as a School faculty member).

Letters from Voting School Faculty

Each tenured faculty member must submit a written explanation of his/her vote on the case.

c. Vote Summary of the Area Faculty (including abstentions)
Submitted by the Area Coordinator.v
Voting tenured faculty can participate in every vote pertaining to her/his role (i.e., an individual faculty member can vote as a primary Area faculty member and again as a School faculty member). Secondary Area affiliation, if granted, does not confer voting rights in the secondary Area.

Categorize votes along the following dimensions:

  1. Total votes (yes, no, abstention, and failed to vote)
  2. Votes separated by faculty School affiliation (faculty in candidate’s School vs. other faculty)

Letters from Voting Area Faculty

Every tenured Area faculty member with Area voting rights (i.e., primary Area) must submit a written explanation of her/his vote on the case.

P3

In addition to their vote, tenured professors should be encouraged to submit letters assessing the
merits of the case directly to the Chair. These letters will be treated as confidential by the Chair.
The faculty discussion and vote will take place by November 1. Confidential faculty letters to the
Chair will be submitted by December 1.

 

P4

Chair’s office to include a cover page summarizing the list of faculty and their votes. Chair’s office will also include each faculty member’s written vote (on letterhead) and explanation following the cover page.

 

P5

Faculty letters explaining the vote: All faculty who vote (yay, nay, or abstain), including those unable to attend the tenure meeting (unless they are on leave and have chosen not to participate), must subsequently send a letter to the department chair providing the substantive reasons for their votes. Faculty letters should not introduce substantive reasons for or against tenure that have not been introduced and made available for discussion in the department meeting(s) devoted to discussion of the tenure case.

P6

A recommendation by the Faculty Appointments Committee shall be by majority vote.

On a recommendation concerning the rank of Assistant Professor or above, a vote by the faculty means a vote by secret ballot taken at a faculty meeting after full opportunity for discussion, with only those both present at the time of the vote and voting yes or no being counted to determine outcome (but not quorum). The vote at such a meeting is limited to active (not retired) and permanent (indefinitely committed) faculty members with at least a half-time appointment in the School as Assistant Professor, Associate Professor, or Professor.

A vote by the tenured members of the faculty means a vote by secret ballot taken at a meeting of the tenured members of the faculty after full opportunity for discussion, with only those both present at the time of the vote and voting yes or no being counted to determine outcome (but not quorum). Those permitted to vote at such a meeting are limited to active and permanent tenured members of the faculty with at least a half-time appointment in the School.

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