As the governing body of the University, the Board of Trustees retains ultimate authority over the Campus Code of Conduct and changes thereto. However, by delegation from the Board, the University Assembly (UA) may propose changes to the Code, subject to the approval of the President and/or the Board of Trustees, as further described below.
Through its Bylaws, the UA has delegated to its Codes and Judicial Committee (CJC) authority to review any UA proposal regarding the Code. Any proposal by the UA to amend the Code must be approved by the CJC before moving to debate and vote in the full Assembly. The CJC also may make its own recommendations regarding the Code to the UA. [UA Bylaws, 4.1.]
The CJC is a standing committee of the UA and meets regularly.
The SA, GPSA, EA, and FS each have two reps on the committee and there is a rule associated with how the two are selected. Here is how it works for the faculty. Through the committee on Nominations and Elections, two faculty are selected one of whom must be a senator. In addition to the 2 undergraduate students, 2 graduate/professional students, 2 employees, and 2 faculty, the UA appoints 3 additional members internally to bring the total to 11. [UA Bylaws 3.2.2]
Tracking the Work of the CJC
The committee produces minutes [UA Bylaws 3.2B] and publicizes the agenda for its meetings [UA Bylaws 3.2C]. The meetings are public. Anyone can join the CJC-Info list by sending an email to firstname.lastname@example.org with the subject “CJC Info”. The CJC must issue public notice regarding its proposals on the UA website. The notice must provide contact information for written comments, indicate the duration of the comment period, and indicate the times and locations of any public hearings. The CJC must also issue a report based on its deliberations and any comments received. [UA Bylaws 3.3.1] Additional outreach to campus constituencies for public comment is generally expected [UA Bylaws 3.2.2]
Process for Approving a Change to the Code
Here is what happens after the CJC completes its work on a proposed Code change:
If the UA votes to accept the proposal, it forwards a resolution recommending the proposed change to the President.
If the change concerns Title I, Title II, or Title III, the President will decide to accept the proposal, reject the proposal, or refer the proposal back to the UA for reconsideration. [Campus Code of Conduct, Title I, Article IV B]
If the change concerns Title IV and the President supports the change, then the proposal must be approved by the Board of Trustees. [Campus Code of Conduct, Title I, Article IV A]. At the Trustee level, the vetting of Code changes typically begins with a review by the Committee on Student Life and ends with full Board approval.