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How Senate Meetings Work

There is a speaker and a parliamentarian. We follow Roberts Rules. Here is a  simplified version  and here is  Peter Stein’s version.  For a more detailed treatment of Robert’s Rules see this.

The following guidelines were adopted by the Senate in 1997:

Motions

To place a motion on the agenda of a Senate meeting, it must be endorsed by either a Faculty Committee, the UFC (on its own initiative or in response to a request by a Senate member), any four members of the Senate or any twenty-five University Faculty members. Motions will be distributed to the Senate membership by the UFC at least a week in advance of the meeting.

Amendments

Members are strongly encouraged to send all proposed amendments to such motions to the UFC, who will distribute them to all members at least 24 hours prior to the meeting. Non-substantive (i.e., stylistic, grammatical, or clarifying) amendments may be freely introduced at a meeting without prior circulation.  The speaker will rule substantive amendments out of order, but the speaker’s ruling can be reversed by majority vote of the body.  Members may also move to postpone action to the next meeting if they believe a new approach deserves full consideration.

Communication

Distribution of motions and amendments will be by e-mail. Any member may elect to receive the material by campus mail.  Copies of all motions and amendments will be available at the meeting.

Good and Welfare

The order of business of every meeting will include a brief “General Good and Welfare” section, where remarks (but not motions) on any subject of interest to the faculty will be in order. Faculty members must inform the Speaker of their intention to address the Senate prior to the start of the meeting. In the absence of prospective speakers, the Speaker will re-allocate the reserved time to other agenda items.

The document Organization and Procedures of the University Faculty provides more detail regarding the Senate and its various committees.

 

 

Last Updated: August 23, 2016 at 10:39 am